The Arms Control Association, founded in 1971, is a national non-partisan membership organization dedicated to promoting public understanding of and support for effective arms control policies. The Administrative Assistant supports the operation of the organization and reports to the Deputy Director.
Candidates should be able to fulfill at least two of the first three responsibilities listed below:
Data Management and Communications
In addition to answering the phone and staffing the reception desk, the Administrative Assistant is responsible for maintaining a member/subscriber/contact database with a customer relationship management system (CRM), sending mail and electronic communications, and processing payments and other related requests. Familiarity with a CRM system, such as CIVICRM, as well as Word, Excel and mail merge are essential.
Web Maintenance and Development
The Administrative Assistant is responsible for maintaining ACA’s web site and ideally aiding in continued effort to add new content and social media capabilities, such as blogging, Twitter, Facebook or other electronic media. The Arms Control Association web site is supported by an open source Drupal architecture. Familiarity with or ability to very quickly learn Drupal, as well as teach others how to use the system, is preferred. Knowledge of HTML, PHP and MySQL database management is a plus.
IT and Technology Troubleshooting
The Administrative Assistant maintains the computers and network of an office of 12 people, including email and listserv management. The ideal candidate will be able to set up new users to the office as well as provide routine troubleshooting for the computer network as well as other equipment, including phones, shared printer, fax and mailing machine.
Other Responsibilities and Opportunities
Working with ACA staff, the Administrative Assistant may be responsible for aiding in fundraising efforts as well as writing, research, media and policy-maker outreach, and other policy-related work that support the organization’s goals, including writing for Arms Control Today.
The ideal candidate will have an undergraduate degree; a commitment to the mission and goals of the organization; the ability to write clearly and concisely; pay attention to detail; organize issue files and information; and be resourceful in finding information necessary to get the job done. Candidates with academic or professional arms control-related experience are encouraged to detail their expertise and submit a relevant, short writing sample (3-5 pages).
Salary and Benefits:
Base salary $30,000 depending on experience. ACA provides health benefits, 20 days of paid vacation per year, and a contribution to a retirement account for full-time employees (after one full year of employment).
The position will remain open until filled, but applications are requested by Monday, December 20. Review of applications will begin immediately. To apply, please send a cover letter, resume, list of three references, and relevant writing sample (if applicable) via email with “Administrative Assistant" in the subject line to [email protected]. No calls please.
ACA maintains a smoke-free workplace. ACA is an equal opportunity employer.